Hotels offer cancellation waivers. If severe weather will keep you from arriving at your destination hotel, your hotel management is often quite accommodating by offering cancellation waivers to help you avoid no-show or late arrival fees. However, do notify your hotel as soon as possible if you will not be able to make it to your destination, or contact your travel advisor who can reach out to all of your reservations, from car rental to hotel or group tours to let them know.
Book a room early if you're facing an overnight delay. If it seems weather conditions will keep you from getting to your final destination that same day, it is important to make a room reservation for an overnight stay as soon as possible. A travel advisor who has built relationships with hotels should be able to help find you a room so that you're not sleeping on an airport cot with stranded travelers.
Sign up for travel insurance. For those instances where you may miss a flight because you were stuck in traffic or your ship sailed without you when your flight was canceled or delayed, travel insurance can be your saving grace to recoup all or part of your travel investment. Your Travel Consultant can help explain your various options for the different types of travel insurance.
Get travel advisories or weather alerts delivered to your phone. There are several apps that allow you to receive email or text message notifications from your airline about your flight's status. A weather.com app can keep you updated about conditions.
Stay on the main roads. If you're driving between destinations, stick to major highways or well-traveled roads to facilitate other people coming to your rescue easily should you need assistance. Travel also during daylight hours or when car repair shops or convenience stores are more likely to be open. If you're stranded in your vehicle for an extended period, run your engine for only a few minutes once or twice an hour to stay warm and conserve gas. While the car is running, be sure to slightly roll down a window to keep carbon monoxide from building up inside.
Pack an emergency travel kit. Whether you're driving, flying or traveling by rail, prepare for possible delays with a few essentials. Pack a small bag with an extra sweater, gloves or small throw, as well as water and high-energy or high-protein foods such as granola bars or beef jerky. You may also want to pack a toothbrush and toothpaste, a change of underwear and any needed prescription medications. Remember also a flashlight, extra batteries, or phone charger, a first aid kit and a good book.
Book with a travel advisor. Weather-related travel delays inevitably happen at times, from heavier traffic on the highways to delayed or canceled flights. However, the unexpected challenges need not stress out travelers with a little added planning and some advice from a seasoned travel agent. You travel advisors are trained to monitor situations like winter weather that may impact their clients' travel plans. As result, they can work on alternative travel plans and can likely have those in place with the airline, hotel or car and driver the moment the need arises.
Tips from Incentive Connection Travel